How to Write a Letter of Intent (With Templates)

5 November 2026 · 6 min read

A letter of intent states clearly what you intend to do and why, then gives the reader enough supporting detail to take the next step. For a job or graduate programme, it explains your interest, your relevant experience and what you would contribute, in about one page. For a business deal, it sets out the main proposed terms before a formal contract is drafted. In every case, lead with your intention in the first paragraph, be specific, and keep it concise.

Because "letter of intent" means different things in different settings, this guide covers the three most common types with a template for each.

Which kind of letter of intent do you need?

If an application asks for a "statement of purpose" or "personal statement," it may be close to an academic letter of intent, but follow that programme's specific prompt and length.

The core structure

Whatever the type, a strong letter of intent follows the same basic shape:

1. Opening: who you are and what you intend
2. Background: the experience or context that makes your intent credible
3. Fit or terms: why this organisation, programme or deal, and what you propose
4. Close: next steps and contact details

Job letter of intent

Use this when you want to work at a particular organisation, perhaps before a role is posted. Unlike a cover letter tied to one vacancy, it makes a case for your value to the organisation more broadly.

What to include

• The kind of role or department you are interested in
• Two or three concrete achievements relevant to their work
• Why this organisation specifically (something you know about their projects, values or clients)
• A clear request, such as a conversation or to be considered for upcoming roles

Template

Dear Ms. Harrington,

I'm writing to express my interest in joining Northbridge Architects as a junior designer on your residential team. I've followed your community housing projects since the Elm Street development, and I'd like to contribute to that work.

Over the past two years at Calder Studio, I produced construction drawings for 14 residential projects and led the 3D modelling for a 40-unit retrofit, which cut revision rounds with the client from five to two. I'm comfortable with planning submissions and enjoy the coordination side of projects as much as the design.

Northbridge's focus on low-energy materials matches the direction I want to take my career, and I'd bring practical experience with planning submissions and client presentations.

I'd welcome a short conversation about current or future openings. My CV is attached, and I can be reached at 07700 900123 or at the email address below.

Kind regards, Tom Becker

A cover letter generator can give you a first structure to edit, but replace any generic lines with achievements and details only you can supply.

Academic letter of intent

For graduate programmes, fellowships and research positions, the letter of intent shows that you understand the field, have a clear direction and are a good match for this programme.

What to include

• The programme and, if relevant, the specialisation or supervisor
• Your academic background and research experience, with specific projects
• The questions or problems you want to work on
• Why this programme (faculty, resources, methods, location)
• Your longer-term goals

Template

Dear Admissions Committee,

I'm applying to the MSc in Environmental Data Science at [University] with the aim of studying how satellite data can improve flood forecasting for small river catchments.

During my undergraduate degree in geography, my dissertation compared rainfall records with river gauge data across three catchments in [Region]. Working with incomplete gauge data showed me how much forecasting depends on gaps being filled well, and it led me to teach myself Python and basic remote sensing methods.

Your programme's modules in spatial statistics and machine learning, together with the hydrology group's recent work on catchment modelling, would give me the methods I'm missing. I'm particularly interested in the possibility of a summer project with Dr. [Name]'s group.

After the MSc, I plan to work in flood risk analysis for a public agency, where better local forecasts would have a direct effect on planning decisions.

Thank you for considering my application.

Sincerely, Amara Nwosu

Many programmes give a specific prompt. Answer it directly, even if that means reordering this structure. An AI statement generator can help you brainstorm how to frame your experience, but admissions committees want your own voice and reasons, and many have policies on AI use in applications, so check them.

Business letter of intent

In business, an LOI outlines the key terms the parties intend to agree before lawyers draft a full contract. It is common in company acquisitions, commercial leases, joint ventures and large supply agreements.

What to include

• The parties and a short description of the proposed transaction
• Key terms: price or price range, payment structure, timeline, conditions
• Due diligence period and access to information
• Exclusivity, if requested, and for how long
• Confidentiality
• A statement of which parts are binding and which are not
• Expiry date of the offer and signature blocks

Binding or non-binding

Most business LOIs state that the main deal terms are non-binding, while specific clauses such as confidentiality and exclusivity are binding. Whether a letter creates legal obligations depends on its wording and the law that applies, so for any significant transaction, have a lawyer review it before you sign or send it.

Template outline

Re: Letter of Intent for the proposed purchase of [Business name]

1. Parties. [Buyer] intends to purchase [assets / shares] of [Seller].
2. Purchase price. [Amount or range], payable [structure].
3. Due diligence. [Number] days from signing, with access to [records].
4. Conditions. Subject to financing, satisfactory due diligence and a definitive agreement.
5. Exclusivity. Seller agrees not to negotiate with other buyers for [number] days. (Binding.)
6. Confidentiality. Both parties keep the terms and shared information confidential. (Binding.)
7. Non-binding nature. Except for sections 5 and 6, this letter is not a binding agreement.
8. Expiry. This letter expires if not signed by [date].

Mistakes to avoid

• Burying the intent. If the reader has to reach paragraph three to learn what you want, rewrite the opening.
• Being generic. A letter that could be sent to any employer or programme reads as one that was.
• Repeating your CV. Pick the most relevant points and explain them.
• Making it too long. One page is usually right for job and academic letters unless told otherwise.
• Signing a business LOI without legal review when significant money or obligations are involved.

FAQ

What is the difference between a letter of intent and a cover letter?

A cover letter usually responds to a specific advertised job. A letter of intent expresses interest in an organisation or programme more broadly, often before a role is posted, and focuses on the value you could bring.

How long should a letter of intent be?

For jobs, about one page. For academic programmes, one to two pages unless the programme sets a limit. Business LOIs vary with the complexity of the deal.

Is a letter of intent legally binding?

Job and academic letters are not contracts. Business LOIs are usually written to be mostly non-binding, with certain clauses such as confidentiality made binding, but the effect depends on the wording and applicable law. Get legal advice for significant deals.

Who should I address a letter of intent to?

Address a named person whenever possible, such as a hiring manager, programme director or the other party's decision-maker. If you cannot find a name, use a role or committee, such as "Dear Admissions Committee."